Development and Partnerships

1.1 Donation Checklist

Updated on

High-level checklist of all the items that should be done.

Pick-up Mail - PO Box and Front of the Building

Open Mail and Sort

Scan Batches

Perform Data Entry and Verify Amounts

Remove error check and coupon from batch (electronic and physical) to rescan the next day

Failure to do so will result in a donation not received or two records of a gift in Salesforce; You are looking for the specific checks that are rejected after verifying a batch amounts.

Send donations to Salesforce

Update any soft credit on DAFs or matching gifts, etc.

Send donations to the Bank (x9 status)

FTP file to the bank

Email verification letter to the bank

Provide Finance with Report of Deposit

Drop off mail to Post office (next morning)

Ensure ACH or EFT are entered and recorded properly

Add any Soft Credits if necessary (DAFs)

Next Article 1.2 Pick up and Open Mail