To enable reporting to more streamlined as well as to identify beds that are temporarily unavailable due to maintenance or  beds that have been permanently taken offline (i.e. program redesigns or change of bed types). We removed the Unavailable checkbox and added a new field called Usability.  This is a picklist value that identifies the two (at this time) status of a bed - Temporarily Offline or Permanently Unavailable.

In order to make beds unavailable when a family of 3 occupies a suite of beds the mother is assigned 2 beds.  For reporting purposes, we want to identify single beds that are available but unavailable. This field will enable us to do this. Check the box of one of the two bed assignments to the mother.  

Validation rules were put in place to ensure when a check-out date bed assignments is captured by evaluating if the checkout date is not the year 2222.

Discharge reason will be used as a key metric to understand what happens when a client is checked out of a bed.

New object that takes a snapshot of each previous day's bed assignments.  It is crucial that all bed assignments and check outs are captured as real time as possible. Below is a snapshot of the last 7 days and what data is being collected and reported to management.  

A new field with options to establish a queue of people who are pending a team assignment or referral. Once a client chooses help, we want to tell the story of where a client goes next.  In some instances, the client may be referred to another agency and we want to be able to track that.

Ideally, workflow rules will establish status.  For now, it's a manual update.

The Type of MARTA card and Reason Given is required when entering the request.

We will be phasing out the CAPN / Mercy Care field to be more specific.  Both fields will be visible but after data clean-up the old field will be removed from the layout.

This button links to a report that will list all of the clients associated with this class or group and their attendance related to the session.

This button found on the contact record, links to a report of all the classes and groups (Topic Series) a client is associated with.  Details include instructor, outcome, start and end dates.

This button found on the contact record, links to a report of all the classes and groups session a client is associated with as well as their attendance for each session.  Details include instructor, outcome, session date.

In order to report of beds that show when a bed became temporarily or permanently unusable.  Specifically to look back at a month and say - # of beds were unusable during the month of x.

Modified the Bed Availability to use the Usability Field instead of the "Unusable" field.